Privacy policy.

1. Who we are

Global Dent Solutions Ltd (“we”, “us”, or “our”) is the data controller responsible for the personal information collected through our website and online forms.

Company name: Global Dent Solutions Ltd
Registered address: First Floor, Woburn Court 2 Railton Road, Woburn Road Industrial Estate, Kempston, Bedfordshire, United Kingdom, MK42 7PN
Email: info@global-dent-solutions.co.uk

If you have any questions about this notice or how we handle your personal data, please contact us using the details above.

2. What Personal Data We Collect

We may collect and process the following information when you interact with our website or submit an online form:

  • Full name

  • Date of birth

  • Home address

  • Contact details (email address and telephone number)

  • Employment and qualification information (if applying for a role)

  • Any other information you voluntarily provide in your message or form submission

3. How We Use Your Personal Data

We use your personal data to:

  • Assess and manage applications received for PDR network registrations

  • Verify age and identity where legally required

  • Communicate with you about your application or enquiry

  • Maintain business and administrative records

  • Comply with legal obligations (e.g., right-to-work checks, tax or employment law)

4. Lawful Basis for Processing

Under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018, we process your personal data on one or more of the following lawful bases:

  • Legitimate interests: to assess your suitability for a role, respond to enquiries, and manage business operations effectively and securely.

  • Performance of a contract: where processing is necessary to enter into or perform a contract with you.

  • Legal obligation: to comply with employment, tax, or statutory duties under UK law.

  • Compliance with the UK GDPR and the Data Protection Act 2018: to ensure that all personal data is handled lawfully, fairly, and transparently in accordance with data protection legislation.

  • Consent: where you have given clear consent (e.g., for optional communications or marketing).

Where consent is used, you can withdraw it at any time by contacting us at  info@global-dent-solutions.co.uk.

5. Sharing Your Personal Data

We do not sell your personal data.
Your information may be shared only with:

  • Internal employees involved in recruitment or customer support

  • Service providers who support our website or HR systems (under strict confidentiality and data protection agreements)

  • Legal or regulatory authorities where required by law

6. Data Retention

We retain personal data only for as long as necessary for the purposes for which it was collected:

  • PDR network registrations: retained for up to 6 months after the recruitment process unless you are hired or request earlier deletion.

  • Customer enquiries: retained for up to 12 months after resolution.

After these periods, data will be securely deleted or anonymised.

7. How We Protect Your Data

We implement appropriate technical and organisational security measures to protect your personal data, including:

  • Secure (HTTPS) website encryption

  • Restricted access to authorised staff only

  • Secure password protection and access controls

  • Regular data protection and cybersecurity reviews

8. Your Rights Under UK GDPR

You have the following rights regarding your personal data:

  • Right to access – request a copy of your personal data

  • Right to rectification – correct inaccurate or incomplete information

  • Right to erasure – request deletion of your data (“right to be forgotten”)

  • Right to restriction – limit how your data is used

  • Right to object – object to certain types of processing

  • Right to data portability – request your data in a reusable format

  • Right to lodge a complaint – with the UK Information Commissioner’s Office (ICO): https://ico.org.uk/make-a-complaint

To exercise your rights, please contact us at info@global-dent-solutions.co.uk.

9. International Data Transfers

We generally store and process your data within the United Kingdom.
If any transfer outside the UK occurs (e.g., through third-party service providers), we ensure adequate safeguards are in place, such as UK GDPR-approved Standard Contractual Clauses.

10. Updates to This Privacy Notice

We may update this notice from time to time to reflect legal, technical, or business developments. The latest version will always be available on our website with the date of the most recent revision shown at the top.

11. Contact Us

For questions, data requests, or concerns about this notice, please contact:
Global Dent Solutions Ltd
info@global-dent-solutions.co.uk